Privacy Policy

Personal data shall be obtained only for one or more specified and lawful purposes,
and shall not be further processed in any manner incompatible with that purpose
or those purposes. Personal data shall be adequate, relevant and not excessive in
relation to the purpose or purposes for which they are processed. Personal data
shall be accurate and, where necessary, kept up to date.
Personal data processed for any purpose or purposes shall not be kept for longer
than is necessary for that purpose or those purposes.
Personal data shall be processed in accordance with the rights of data subjects
under this Act. Appropriate technical and organizational measures shall be taken
against unauthorized or unlawful processing of personal data and against
accidental loss or destruction of, or damage to, personal data.
Personal data shall not be transferred to a country or territory outside the European
Economic Area, unless that country or territory ensures an adequate level of
protection for the rights and freedoms of data subjects in relation to the processing
of personal data.
Eagle Screen is committed to protecting the privacy of personal data that is
gathered and maintained on behalf of businesses requesting consumer data
inquiries. We comply with the seven Safe Harbor principles as set forth by the
United States Department of Commerce, in relation to personal data collected in
the European Union. The seven Safe Harbor Principals are:
NOTICE
As a Consumer Reporting Agency, our clients provide us with personally identifiable
Information of individuals, for use in making employment-related decisions, such
as who to hire, retain, promote, or re-assign, based on the reports that we provide.
In all cases, our clients have certified to us that they have provided disclosure to
the subject of the report that a background investigation is being performed and
that personal data may be gathered for the purpose of completing the report.
Clients must further certify that they have obtained consent from the consumer
prior to requesting a background investigation. A consumer may find out more
about the nature and scope of any inquiry that is made about them by contacting
us through the contact links posted on this website.
CHOICE
This service affords individuals the opportunity of “choice” as to whether their
personal data will be made available to a third party. The consumer’s explicit
consent is required in that our clients must certify to us that they will receive the
aforementioned consent from the consumer before
A background Investigation report is requested. If a consumer wishes to “opt-out”,
a consumer can notify us via phone, email, or web link that permission to use, or
use of the data is withdrawn. That does not mean that the data is erased or deleted.
Various laws require that the data be maintained on file for a 6 year period of time
for the protection of the consumer. Please note that in the event of an opt-out, that
data will not be transmitted or disclosed to an unauthorized third party at any time.
If you do not want Eagle Screen to have your personally identifiable information or
to share it with our subcontractors, do not sign an authorization which would allow
our client to procure a background investigation report on you.
ONWARD TRANSFER
Data is only provided to the client or it’s agent for the above purposes described in
the Notice section. Data is only forwarded to an entity that has been authorized by
a consumer to receive the data or an agent of the end user operating on behalf of
the end-user. We may also operate as an agent for a Consumer Reporting Agency
as defined under the Fair Credit Reporting Act (FCRA). In either event, the employer
or the CRA must certify that the information will be used only for the permissible
purpose of employment and that the information will remain private and
confidential. Reasonable steps are taken to ensure that any party that receives
information from us has certified that it will maintain privacy and confidentiality
and will utilize the information for a permissible purpose only. By definition, any
third party that receives information from us has given a consumer notice as to the
purposes of the collection of the data and a charge of whether the data is to be
collected by virtue of the fact that an employer must obtain a written consent to
obtain and use any data obtained by Eagle Screen.
ACCESS
A consumer may request access to all data collected and maintained about them.
You may contact Eagle Screen via the information provided at the end of this
document, at any time if we hold any personal information about you and to obtain
access to that information. Under the terms of the FCRA, a consumer is entitled to
a copy of their report. However, we reserve the right to require proof of identity,
including proper verification and confirmation that you are the individual who is
entitled to request a copy of the report. Although we make every effort to ensure
that the data we collect and store about you is as accurate as possible, we cannot
guarantee, nor can we be responsible for data accuracy about you supplied by third
party sources, or data supplied by our clients.
SECURITY
Our data security meets or exceeds all industry standards. All electronic information
is stored off-site, within the United States, in a secure state-of-the-art data center.
Personal data transmitted to or from our website is protected by a secure socket
layer key with encryption for data transmission. While we employ up to 256 bit SL
encryption transmitted online by you, information is also protected offline. Eagle
Screen Employee access to PII is limited to those employees on a need to know
basis and for a limited amount of time while assembling information for the report.
All employees are background checked prior to hire and rescreened regularly. All
employees who have access to PII are regularly trained in privacy practices and
procedures. Information is retained electronically for 6 years pursuant to the FCRA.
If a consumer wishes to “opt out” of Eagle Screen services, then they should refuse
to sign consent to authorize a background check from their potential or current
employer.
DATA INTEGRITY
We will only collect the data of consumers for the intended use that it was provided
to us for the purposes listed in “Notice”. The data includes information that is
necessary to identify the consumer
ENFORCEMENT
We periodically determine that this privacy policy is accurate and conforms to each
of the Safe Harbor Principles. EU consumers who feel that their privacy rights may
have been violated should contact either Eagle Screen or the European Data
Protection Authorities directly. Eagle Screen will cooperate with the European Data
Protection Authorities in the investigation and resolution of all complaints.

Eagle Screen believes that sending consumers’ Personally Identifiable Information
(PII) information off-shore (outside of the United States and its territories) places
consumers at risk and should be avoided whenever possible. Additionally, we
believe that if PII is sent to other countries, consumers should be made aware of
this practice. In support of these beliefs, Eagle Screen belongs to Concerned CRAs
(http://www.concernedcras.com), a group of like-minded CRAs dedicated to
consumer protection. All members of this group, including Eagle Screen, have selfcertified that they adhere to the following principles:
Domestic Background Screening: Where a CRA is providing background screening
services for consumers in the United States based upon information available in the
U.S., a firm displaying the Concerned CRA seal certifies it does not send data outside
the U. S. or its territories for processing or preparation of a background report or
for any other reason. All work is done in the U.S.
International Screening: Where there is an international background check for
verification of employment education or a professional degree, or for a criminal
record check, some information may have to go off-shore by necessity since the
information being sought is off-shore. However, firms displaying the ConcernedCRA
seal have taken the following measures to protect personal and confidential data:
a. Documentation or information such as passport numbers or unique identification
numbers and date of birth are not sent to anyone overseas other than the actual
verification provider, e.g. employer or school registrar, whenever possible.
b. Where it is necessary to utilize a local firm, the local firm will first be asked to
provide local contact information so that the CRA can contact the foreign verifying
party directly.
c. If due to infrastructure or other issues in a foreign country a foreign research
firm must perform the verification, then the CRA or its agent has properly vetted
the local firm, and will redact any unnecessary information.
Where a CRA utilizes a third party service to perform domestic or international
services in connection with providing background reports, firms that adopted this
standard have made reasonable inquires to ensure that any provider is also
following this standard.
Please note that Eagle Screen reserves the right to change this Privacy Policy from
time to time. All changes will be reflected on this page. This site contains links to
other websites. Eagle Screen is not responsible for the Privacy Policies of these
various organizations.

If you have any questions about our Privacy Policy, please contact:
Eaglescreen
Phone 646-793-4749
Toll Free (877) 870-6660
compliance@eaglescreen.com

Educational Presentation Roster Retention and Destruction Policy

EagleScreen shall maintain a roster of attendees for any educational presentation, in person or over the web. This roster will include the title of the presentation, date of presentation, attendees name, and at a minimum attendees email address. This will also include the number of credits awarded by any certification institution (i.e. SHRM) and the credit code or other method used to award credits to attendees.
Rosters will be stored in an excel format on the secure company server. Paper copies may be used to collect rosters for in person events but must be transferred to electronic versions within five business days of course completion. Any paper copies must be stored in a locked file cabinet until such time as they have been transferred to an electronic copy stored on the company server. At this point any paper copy will be shredded using the company shredder onsite.
Records will be stored for a period of no less than three years. After three years from the date of course completion the file may be purged from the company server by the Director of Operations.
EagleScreen’s Director of Operations is responsible for the secure upkeep of these files, their proper electronic storage, deletion, and destruction of paper copies.